How to set up an email account in Outlook 2010

Scope:  This document details how to set up your email account in Microsoft Outlook 2010.

Environment:  This document is written for users of Microsoft Outlook 2010 on Windows.

Precursory actions:  This tutorial assumes that you have Outlook installed, and before following these instructions it should be open and the frontmost application.

  1. Click the File tab and select Info.
  2. On Account Information pane, click Account Settings, and then Account Settings... in the dropdown.
    Outlook 2010 set up email - 01
  3. Click New... on the Email tab.
    Outlook 2010 set up email - 02
  4. Select the Email Account option, and then click Next ›.
  5. In the Add New Account dialog box: select the Manually configure server settings or additional server types radio button, and then click Next ›.
    Outlook 2010 set up email - 03
  6. Select Internet Email, and then click Next ›.
    Outlook 2010 set up email 04
  7. Under User Information, enter your name and email address into the Your Name and E-mail Address fields, respectively.
  8. Under Server Information, select POP3 in the Account Type box and enter mail.domain-name.co.nz as the Incoming mail server and mail.domain-name.co.nz as the Outgoing mail server (SMTP).
  9. Under Logon Information, enter your full e-mail address in the User Name field and the password in the Password field.
  10. If you want Outlook to remember your email account password, click to select the Remember password check box.
    Outlook 2010 set up email 06
  11. Click More Settings... button and select the Outgoing Server tab. Select the My outgoing server (SMTP) requires authentication checkbox and make sure the Use same settings as my incoming mail server is selected.
    Outlook 2010 set up email - 07
  12. Select the Advanced tab.
    For the Incoming server (POP3) use port 110.
    Use port 25 for the Outgoing server (SMTP). Port 2525 is also available where port 25 is blocked i.e Spark.
    Change Outgoing server (SMTP) port to read 26, if you are a customer of Sparx, Alart Design or Lime Hosting
    Select SSL from the Use the following type of encrypted connection: dropdown box.
    Click OK.
    Outlook 2010 set up email 08
  13. Click Test Account Settings to test if the configuration you've just put in is correct.
    Outlook 2010 set up email 09
    Outlook will try to send you a test message and to receive one as well.
    If red crosses appear next to the tasks, it means the email account settings have not been set up correctly. Click Close and double check all settings.
    If you see green ticks, click the Close button, then click Next › and then Finish.
    Outlook 2010 set up email - 10
    You will see your email account on the list. Just click Close to exit the Account Settings.
    Outlook 2010 set up email - 14

 

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